Registration

Register for ICOS Science Conference 2026 through Oxford Abstracts here!

Registration deadlines:

• Plenary, oral and poster presenters: 31st August 2026
• General attendance: no registration deadline

Registration is organised through Oxford Abstracts. In order to access the registration form, the participant needs to create an account on the platform. We recommend you use your professional email address to create this (note: if you already have an account on the platform, for example because you have also submitted an abstract for the conference, please do not create a new account - just use the same account used when submitting an abstract).

Participation Fees - all fees in Swedish krona (SEK)

Normal on-site admission (5000 SEK) includes:

• Full access to all the conference content on-site and online
• Icebreaker Event on Monday 11th September at AF-Borgen
• Coffee breaks and lunches for each conference day

There will also be a conference dinner organised on the evening of Wednesday 16th September (at additional cost). Dinner can be booked via the registration form. More details on the conference dinner can be found on our Social programme page.

Student* (Bachelors, Masters and PhD students) on-site admission (3300 SEK) includes:

• Full access to all the conference content on-site and online
• Icebreaker Event on Monday 11th September at AF-Borgen
• Coffee breaks and lunches for each conference day

There will also be a conference dinner organised on the evening of Wednesday 16th September (at additional cost). Dinner can be booked via the registration form. More details on the conference dinner can be found on our Social programme page.

*Eligibility criteria: Bachelors, Masters or PhD students who are matriculated at the time of the conference qualify for the student fee. Please note that when arriving on-site to the conference, you will be asked to show a valid student ID card or other document as proof of your active student status.

Virtual admission (2200 SEK) includes:

• Full access to all conference content and equal opportunities to present and follow all of the presentations and asking questions online

All attendance options give equal opportunities for participants to listen and ask questions during the plenaries, parallel and poster sessions. All types of attendees have equal opportunities to present their accepted research work explained in their abstracts either as oral or poster presentations, depending on the results of the abstract evaluation.

Register for ICOS Science Conference 2026 through Oxford Abstracts here!

Notice: In accordance with current EU sanctions, ICOS ERIC will not accept any payments of ICOS Science Conference 2026 registration or any other fees from Russian or Belarusian institutions or banks. If you have any questions about this restriction, please contact conference@icos-ri.eu.

Participation policy and rules of conduct

By participating in the conference, the presenter acknowledges and agrees that their presentation slides may be photographed and shared on social media by other attendees. Should they wish to not share their presentation with outside audiences, the author should include an icon image (coming soon) in their presentation slides or poster. Please note that the use of AI (artificial intelligence) tools by attendees to save presentations or transcribe presentations during virtual participation or livestream of the event is strictly prohibited. Any breach of this rule considered malicious by ICOS ERIC can result in (not restricted to) cancellation of the access to the conference.

By registering, participants acknowledge and agree that their contributions (comments on the online platform, questions asked during the sessions in person or online, etc.) during their attendance at ICOS Science Conference may be recorded by a member of the conference organising team. This content may be distributed or published at the discretion of the organisers.

By participating in the conference, the participant acknowledges that they may appear in photographs taken at the event for ICOS communications purposes. The person will always have the right to withdraw their consent and get their photo removed by contacting any member of the organising team or icos-comms@icos-ri.eu.

Cancellation Policy

Registration fees will only be refunded if the notice of cancellation is received by the Science Conference organising team before 13th August 2026. The cancellation fee is 500 SEK. Cancellations after this date and no-shows are not eligible for a refund.

Presentations

All presentations will be uploaded to the conference platform regardless whether the presenter will be attending in person or remotely. The same online conference platform is used on-site in Lund and remotely, to ask questions to the presenters.

Guidelines for Safer Spaces

These guidelines for safer spaces were created to make ICOS Science Conference as safe and enjoyable as possible for all participants. Please take a moment to read through the Safer Space Guidelines here.

If you experience harassment or any other form of inappropriate treatment at the event, please get in touch with our Safety and Wellbeing Representative Karlina Ozolina (firstname.lastname [at] icos-ri.eu) or any other staff member.